What’s New in Version 9

1. Windows XP – 2005 Looks and Feel
2. Self Explanatory Entry Forms, System Control and Other Module
3. New Navigation Button
4. Last and First Record Button
5. Help System in all Entry Module and Report
6. OPEN – Option in File
7. Rounded Off System
8. Opening Balance in Ledger Master
9. User Defined Field for Ledger Master and Product Master
10. Stock Transfer to Breakage Stock / Expiry Stock
11. Auto Transfer of Expired Stock in Expiry Breakage Stock
12. Expired / Breakage Stock Transfer Report
13. Price History Reports at the time of Sales / Purchase
14. Batch Query Report
15. Batch Query at the time of Entry
16. Ledger Balance at the time of Cash / Bank Voucher Entry
17. Ledger Balance at the time of Journal / Debit / Credit Note Entry
18. Trial Balance Date to Date – With Sub Group
19. Trial Balance Date to Date – With Zooming facility
20. Sales Register with Document Class display Option
21. Complete Report after Zooming in Summary Report
22. Sales Analysis Report with Option of Include Free
23. Sales Analysis Report with Expiry Breakage Return
24. FILTER option in Consignment Wise Costing
25. Profitability Report with Customer Wise Including Product Also
26. Month Wise Ledger Report – With Sub-ledger
27. Counter Billing – New Entry Point for counter billing
28. Bill of Material Register
29. Free Quantity Option – Godown Wise Report
30. Batch Wise Stock with New Option
31. Monthly Rate Option in Item Product Master
32. Compact Database System
33. Modification blocking of Purchase Invoice in case of Purchase Additional Invoice
34. Group Mandatory Option for Product
35. Interest Calculation in Outstanding Reports
36. Inventory Issue Register – with Value Option
37. Pre Expiry Warning System Setting
38. Print / Export Option in Bank Reconciliation Report
39. If we modify any voucher and click on Next button then next voucher
40. Multi Company Backup Utility
41. Multi Company Attach and De-Attach Utility
42. Improved Diagnosis Utility
43. Error Handling System

1. Windows XP – 2005 Looks and Feel – At Hitech we believe in continuous up gradation of our Product and match with pace of time. In this endeavor we are presenting our New Version SWASTIK – Windows Xp (Ver 9) with complete New Exciting Look.

We have gone through a total remake over our interface to make the system more user friendly as well as more attractive. This version is with New Background, Navigation Button and with New Graphic, and new SWASTIK menu system with visual clues for easier navigation.

All the entry module is updated with New Controls and forms. Whole System is fine tuned entirely to make the system More Robust and Error Free.

It really will be a wonderful pleasant working with New Version of SWASTIK.

2. Self Explanatory Entry Forms, System Control and Other Module – To make our system more users friendly and to give attractive look, we have introduced this system.

Now in the entry module system will self explain the use of that module with icon hints and help tips. We hope that it will quicken your learning curve and speed up your work.

3. New Navigation Button – SWASTIK is introducing all NAVIGATION Button in New Look. All navigation buttons are with Picture for visual clue and for clarity of their functions

4. Last and First Record Button –

First Record
Last Record.
These two new Navigation button are introduced with this version of swastika, it is included in all entry module.

Suppose you have 300 vouchers in Cash Bank Vouchers and when you click on
|< (First Record)
SWASTIK will display first voucher and if you click on
>| (Last Record)
system will display last voucher.

You will be able to Print / Modify / Delete this voucher if you have security rights.

5. Help System in all Entry Module and Report – Help System the most demanded featured in SWASTIK is now included with it.

At SWASTIK we always work harder to make system easy to Use and User Friendly. In context of this we have introduce HELP system in all entry module.

In All entry point we have added new button – “Help”, as you can see on the picture. By clicking on this you can get help on that entry point.

Again help is available for all entry point. You can also access Electronic Help file in SWASTIK folder. Again you can access complete Help system from Help Entry in Swastik.

6. OPEN – As per demand from our clients, we have added this new option. This option will reduce time in switching between multiple companies.

Previously user has to logoff to go in other company, and he has to enter user name and password again. But now if user has company rights, user can open another company directly by using this option. He does not require to logoff and type user name and password again.

7. Rounded Off System – No more calculation for rounding off amount on Sale/ Purchase Documents, Billing terms now include another category called rounded off for automatic rounding on all Sales, Purchase modules. Moreover you can define the method of rounding off.

To define this you have to create

* “Round Off” in Sales / Purchase Billing Terms.
* Select Category as “Rounded Off”.
* Select + / – Option.

If you select + then round off system will add decimal value in total amount and if you create term with – then system will deduct decimal value.

But if you create both – Positive and Negative Term, then system will decide automatically on the basis of amount and it will round off automatically.

8. Opening Balance in Ledger Master – It is one another option which proves our commitment about making system “More Easy to Use”. Now user can enter Opening balance of all Ledgers (Customer / Vendor / General Ledger) at the Ledger opening. It will reduce a lot of time if user does not require bill wise opening.

9. User Defined Field for Ledger Master and Product Master – Now UDF is available for Ledger and Product also. This option will be very much helpful if user require more categories for Product or Ledger.

User can create it through Master / User Defined Field / Ledger or Product.

To activate this option you have to click on
Setup > System Control > Option > UDF > Yes.

10. Stock Transfer to Breakage Stock / Expiry Stock – This is again very useful system which we have introduced in our version. Previously user can Return Expired / Breakage Stock from Customer or Return it to supplier. But now user can transfer his existing stock in Expired / Breakage Stock.

For example:
Suppose you have 20 Real Juice, now from this 10 pcs juice is expired. Now you want to deduct these 10 pcs Real Juice from Main Stock and add in Expired stock for future reference or claim with supplier.

This option is available under
Entry > Stock Transfer > Expired > Breakage Stock.

Expired / Breakage Stock can be viewed from
Inventory > Mis > Expiry – Breakage Stock.

11. Auto Transfer of Expired Stock in Expiry Breakage Stock – This is one of the very useful systems especially for Pharmaceutical companies or Food Items Trading Companies. On the basis of Expiry date defined in Batch No and Expiry Warning time defined in system control, system will transfer all the expired or product which is going to expire in Expired / Breakage Stock.

This option is available in
Entry > Stock Transfer > Expired – Breakage Stock Transfer.

In this entry module select type as Expiry and in Display select Automatic. Then system will display all expired or coming expiring product in item detail.
Click on OK to save.

12. Expired / Breakage Stock Transfer Report – This report is available under   Inventory > Stock Transfer > Expiry Breakage Stock Transfer.

Report can be displayed in Date / Voucher / Product wise. If you want to view Batch details then clicking on Batch Option.

13. Price History Reports at the time of Sales / Purchase – This option will speed up your Sales / Purchase Entry work. Now you can view Customer / Product Price History at the time of Sales.

For Example:

Suppose in Sales Entry you Select Customer “Sanjay Singhania” and in Product Details select Product “Liril Soap –  200 gm”.
Now if you want to view previous Sales / Rate details of this product for this particular customer.
After selecting Product- enter “F7” key.
System will display price history report.
The same option is available for Purchase also.

14. Batch Query Report –  This is another new report is added from this version onwards. This report will give Product / Batch details in one screen and in batch system it will display all the Batch Rate (Sales Price, MRP, Buy, TP), Bonus Scheme and Stock Quantity / Free Quantity.

You can view this report from
Inventory > MIS > Batch Query Report

15. Batch Query at the time of Entry – Batch Query Report is available at the time of any Sales Entry.

For Example:
Suppose you are entering a Sales Invoice, and at the same time some one asked for Product Stock with Batch and Rate details. Now you don’t require terminating this Sales Entry, while entering sales invoice, you can view this report by Pressing F12.

16. Ledger Balance at the time of Cash / Bank Voucher Entry – From this version onwards the system will display Ledger Current Balance at the time of Entry. It will be displayed after Ledger Code. It will make system more assertive and informative at the time of entry.

17. Ledger Balance at the time of Journal / Debit / Credit Note Entry. The same system is available for Journal / Debit / Credit Note Entry also.

18. Trial Balance Date to Date – With Sub Group – A new option With Sub Group is added in Trial Balance Date to Date Report. Now if user selects this report group wise, then system will display Sub Group also. The Ledger code is also available for this report.

19. Trial Balance Date to Date – With Zooming facility – Zooming ability in the report make report more meaningful and in depth. Valuable feature for any kind Data Analysis and Prediction work. Almost all the report in Swastik has zooming facility. With commitment to make most of the report with zooming facility, we have added Zooming facility in this Report also.

20. Sales Register with Document Class display Option – New Document Class option is added in Sales Register. Now you can print Document Class in Sales Register if you select Class option in Report.

21. Complete Report after Zooming in Summary Report – In all the summary report which has Zooming, we have added a very useful option. Previously when user enters on Ledger of Ledger Summary Report, then system displays Month Wise Ledger Report only. Now if you are on a particular month then system display Detailed Ledger of that particular option, but now user can view complete Ledger Report of a financial year by entering on Total.

22. Sales Analysis Report with Option of Include Free – We have added Sales Analysis Report from this version onwards. You also can view all Sales Analysis report with Free Quantity.

For Example:
Suppose you have sold a Product 100 pcs and give 10 pcs free. Now if you select including free option, then system will display Sales analysis of that product 110 pcs.

23. Sales Analysis Report with Expiry Breakage Return – This is another new option in Sales Analysis Report. Now if you check this option in Sales Analysis Report then system will display net Sales Analysis after deducting Expiry / Breakage Return . This option is available in all the Sales Analysis Report.

24. FILTER option in Consignment Wise Costing – This option is introduced in Consignment wise Costing report to view Landed Cost of a particular consignment. Enter Purchase Bill No (Consignment No) in Filter field and take Landed Cost of that consignment.

25. Profitability Report with Customer Wise Including Product Also – We are committed to make our report more useful and detailed. Profitability report is another new feature included from this version onwards.

If you take report Customer Wise – then there is option “Including Product”. It will display Product name also in Customer wise Profitability report

26. Month Wise Ledger Report – With Sub-ledger – This is one another option we have added in Month Wise Ledger Report. Now user can also view monthly analysis report Sub Ledger Wise. You can view this Report under
Ar/AP > Special Report > Month Wise Ledger.

27. Counter Billing – New Entry Point for counter billing – This new Sales Bill Entry Point Specially we added for Department Stores and Retail Shops. It will make billing system really very fast, easy and handy.

There is Counter Selection option in this system. To enter product and quantity you don’t require going every field in this system. Simply you type product code in product field, system will enter rate, quantity automatically.

If quantity is more than one then enter product code in following format (“Product Quantity*Product code). System will enter product quantity automatic.

If you wish to give discount 10% then you can enter this in following format (Product Quantity*Product code-10%). System will enter discount 10% automatic.

There is one special option in this entry module Suspend & Retrieve.

For Example:
Suppose you are billing for a customer Bill No 1001 and at the same time one another customer come to you, and previous customer says that he has to take some another item also, then you can suspend that bill for a while, and make another customer bill. When first customer comes to you, you can retrieve that bill and make final bill. This entry module is added in Entry / Sales / Counter Sales Billing.

28. Bill of Material Register –

This Report is added in
Inventory > Manufacturing Inventory > BOM Register

Here you can take listing of all BOM. This report can be displayed in Product / Cost Centre Wise.

29. Free Quantity Option – Godown Wise Report – From this version onwards in Godown wise Inventory Report – Free Quantity option is added. User can take Godown report with Free Quantity Option. This report can be displayed in
Inventory > Godown Report > Godown – Product Wise
Inventory > Godown Report > Product – Godown Wise

30. Batch Wise Stock with New Option – Batch Wise Stock Summary report has now new Expiry option. If user selects Expiry Option then this report will come with MFG Date, Exp Date, Stock Quantity, Free Quantity and Total Quantity. Report can be taken from
Inventory > Mis Report > Batch Ledger.

31. Monthly Rate Option in Item Product Master – Now User can take stock valuation report on the basis of Monthly Stock Valuation. Month Wise stock value can be entered from
Master > Item Product > Product Closing Rate

Monthly Rate can be set from
Master > Product > Item Product > Val Tech.

32. Compact Database System – This utility has been added from this version onwards. This utility will reduce size of database log file. It is available under
House Keep > Compact Data Base.

33. Modification blocking of Purchase Invoice in case of Purchase Additional Invoice –

To reduce error in entry, we have blocked this option.

For Example:
Now if user enter purchase additional invoice against any purchase invoice, then he will not be able to modify that purchase invoice. To modify that purchase bill, he must delete that purchase invoice.

34. Group Mandatory Option for Product – From this version onward through System Control user can define Product Group as mandatory. In this condition user will not be able to leave Product Group blank in Product Master. It can be set from
Setup> System Control > Inventory > Group Mandatory.

35. Interest Calculation in Outstanding Reports – One another option is added in Ar/Ap / Outstanding / Customer. Now Customer Outstanding Report with Adjustment can be taken with interest also. Interest will be calculated on days the amount was due. This report will give a clear picture of customer outstanding and Interest.

36. Inventory Issue Register – with Value Option – Inventory Issue Report now has new Option – Including Value. If user selects this option, system will print out / issue value also in report. This report can be taken from
Inventory > Manufacturing Inventory > Issue Register.

37. Pre Expiry Warning System Setting – In Pharmaceutical and Food Industry user requires getting pre information of Expiry. In some condition user can not sale product which is going to Expiry within 6 months and it might be different in different cases. Now it is possible to define this kind of condition in SWASTIK from
Setup > System Control > Inventory > Expiry Date Validation

If user checks Expiry Date Validation then a popup box will come where system will ask No of Month before Expiry – and user can enter no of month here.

38. Print / Export Option in Bank Reconciliation Report – From this version onwards User can print Bank Reconciliation Report. The report can also be exported in Word / Excel file format.

39. If we modify any voucher and click on Next button then next voucher – Previously once you modify a voucher and click on Next button, then system starts voucher displaying from Starting, but from this version onwards it will display next voucher.

40. Multi Company Backup Utility – This one is very useful utility we have added in our new version. Now you can backup your all company at the same time. In SWASTIK folder there is a utility “External Device Utility”.

* Run this utility.
* It will ask for SQL server name SWASTIK User Name and Password.
* Enter as per your system, then system will display Backup / Attach / De-attach Utility form.

Please remember that system will display only those companies which have login user rights. Please select the companies you want to Backup and destination of backup file. System will backup all the selected companies automatically.

41. Multi Company Attach and De-Attach Utility – Just Like Multi Company Backup Utility, you can attach all the company in the software by single click and similarly you can de-attach all the company by using this utility.

This utility is available in SWASTIK folder (generally c:\program files\swastik). Please use program “External Device Utility.exe” file for this utility.

42. Improved Diagnosis Utility – Diagnosis Utility is now improved and with more option.

It has new option like

* Update Stock Transaction
* Update Account Transaction
* Unused Sales Order No, etc

43. Error Handling System – We have incorporated new Error Handling System in SWASTIK. Now in case of any form of error, system will give you proper Error Box with possible solution options.

If you click on OK button then system will come to previous point again, unlike the previous version where the entire system closed down.

This error message will be saved in Swastik swastik_log.txt in SWASTIK folder, which you can send to HiTech Support department for solution and support.

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